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Learning Diary 6

Summary SG meeting practices are formal procedures designed for before, during, and after Steering Group meetings. Before the meeting, it is important to schedule the date in advance, send a calendar invite, and provide an official email invitation with the agenda and materials (like the project plan). During the meeting, the project manager presents the Executive Summary, and the meeting follows the agenda. The project manager or a selected group member acts as the secretary and writes the minutes, by noting all decisions. After the meeting, the minutes are reviewed and approved, materials are updated based on feedback, and a closing email is sent to confirm completion of that phase.   Reflection During the SG meeting, I had an active role by contributing to the discussion, especially when technical questions were mentioned. Since I had deeper knowledge about the implementation side of our application, I felt it was important to provide clarifications. After asking for permi...
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Learning Diary 5

Summary Project Manual acts as a structured guide for planning, managing, and reporting a project . The manual includes all essential parts for project documentation, including sections like project overview, schedule, task list, resources, and risk management. It uses a modified SCRUM strategy and work is divided into multiple sprints. The project manual includes templates and instructions for project documents such as the Project Plan, Mid Report, and Final Report. It defines roles like Project Manager, Steering Group, and Project Group . It emphasizes communication, both internally (within the team) and externally (with stakeholders). Key concepts are tracking progress, assigning resources, and managing risks in a structured way. Overall, the manual helps organize project work professionally and clearly. Reflection Working with this project manual made our project planning and reporting much easier. I was responsible for Sections 7 and 8, which covered the communication plan a...
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Learning Diary 4

Summary Project planning includes preparing a detailed p roject p lan including goals , resources , schedule, budget, and risks. Once implementation starts, the plan is regularly updated through out the project. M onitoring, reporting, and controlling should be done regularly . Tools like meetings, milestones, and version control help track the project direction . Control also includes managing change and quality of results , and communication. Agile project methods emphasize flexibility, collaboration, and self-organizing teams. In t he a gile m anifesto principles like early delivery , continuous improvement, and simplicity are promoted . Agile a pproach is based on regular feedback, short development cycles ( called s prints), and learning through iteration. Scrum is a common agile framework with defined roles ( p roduct o wner , d evelopers , and scrum master as the main role for establishing scrum ), events ( daily scrum, s print planning, review , and retrospective...
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Learning Diary 3

Summary A project organization is temporary and formed to achieve specific goals. It includes roles such as the Steering Group (SG) for decision-making, the Project Manager (PM) for planning and leading, and the Project Group (PG) that carries out tasks. Communication, delegation, and team spirit are key factors in project work . I also learned about matrix organizations and how responsibilities are divided. R isk analysis and management includes identifying , assessing, and controlling risks. Risks are prioritized based on probability and impact, and managed through strategies like avoiding, accepting, or shar ing them. A good risk management plan helps predict problems and improve project success. Reflection At my previous job, I worked on developing a recommender system. At first, our team was small, and we didn’t have a product manager. The CTO was managing the project, but he was also busy with many other tasks. Because of this, important roles like testing and risk managemen...
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Learning Diary 2

Summary Resources in project management include people, materials, tools, and infrastructure necessary to complete a project. Managing resources involves allocation, estimation, and financial planning. Effective allocation considers competence, availability, and project priorities. Estimation methods like top-down, bottom-up, and expert judgment help in planning resources and costs. A key challenge is to ensure optimal resource usage within time and financial limits. A project schedule defines when tasks should be completed and how they depend on each other. Methods like CPA and PERT charts help visualize dependencies and decide based on that . Scheduling involves estimating task duration, setting buffer times for uncertainties, and continuously monitoring progress. Iterative schedules are used in agile projects by dividing work into smaller cycles. Tools like Gantt charts support scheduling. Reflection At my previous job at TaraabarNet , we used a milestone-based approach for dev...
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Learning Diary 1

Summary A project is a temporary and unique task that aims to create a deliverable, such as a product, service, or result. It is limited by time, resources, and goals, which together form the project triangle. Good project management helps organize and control the work to achieve these goals. It includes planning, checking progress, and managing changes. Success of a project depends on good decisions, clear reporting, and meeting stakeholder expectations. The project manual helps teams follow best practices to achieve high- quality results. S cope management defines what is included in the project and what is not. The Work Breakdown Structure (WBS) helps divide the project into smaller work packages (WPs), which mak es planning and resource allocation easier. Clear deliverables are needed to track progress. A well-organized project plan should cover tasks, schedule, resources, and quality control to keep things on track.   Reflection Thinking about my own experiences, I see h...
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